20 Hammond Street, Port Jervis, NY 12771 | 845.858.4000 | Business Hours: 9 a.m.-4 p.m.

NEWSLETTER

Assessor’s Office

Posted on: March 5th, 2015

Assessor’s Office

Teresa Spradling

City Assessor

Port Jervis 2018 Tentative Roll

The primary responsibility of the Assessment Office is to maintain equitable assessments and authorize property tax exemptions. The Assessor is required to administer the assessment roll in accordance with New York Real Property Tax Law, the City Charter, and Rules and Regulations promulgated in the New York State Board of Real Property Services.

Frequently requested forms are on this site for your convenience. All applications/forms must be submitted to my office with required information and original signatures and proof of identification.

FORMS/APPLICATIONS AND INSTRUCTIONS:

NOTE: All forms available in the Assessor’s Office

Change of address form

EXEMPTION FORMS and APPLICATIONS      

All Exemption Applications (EXCEPT NEW STAR) must be filed in the Assessor’s Office on or before March 1st (taxable status date) to be considered for that year’s Assessment Roll:

IMPORTANT MESSAGE REGARDING STAR 

Dear Property Owner(s):

If you are buying residential property and you plan to make it your primary residence, you may be entitled to school tax relief through the New York State STAR credit.  To receive this credit you must register with the NYS Tax Department after you have taken title to the property.  To register or to get more information visit the website at www.tax.ny.gov     or call (518-457-2036).  Do not file an application for STAR exemption with the Assessor’s Office.   School tax relief is now provided to new applicants through the STAR credit.

Senior Citizen Exemption

(Annual Gross Income less than 37,400)

RP – 467 Instructions

RP-467 Initial Application     

(Renewal applications will be mailed.)

Veteran’s Exemptions

Alternative Veterans Exemption

RP-458-a Instructions

RP-458-a Application

Cold War Veterans Exemption 

RP-458-b Instructions

RP-458-b Application

City of Port Jervis adopted a Local Law on 6/24/14 to allow an Exemption on City Taxes for Capital Improvements to Residential Buildings

Property must be one or two family.  Not necessarily owner occupied. Reconstruction, alteration or improvements was commenced subsequent to the effective date of the local law (6/23/2014).

RP 421-f Residential Improvement Exemption Application  

RP 421-f Residential Improvement Exemption Instructions

RP 421-f Residential Improvement Exemption Informational Sheet

Business Investment Exemption: Commercial and Industrial facilities that are constructed, altered, installed or improved may be eligible for a partial exemption from taxation.  See instruction sheet and application (RP 485-b) for details.

RP 485-b Business Exemption Instruction Sheet

RP 485-b Business Exemption Application 

Important Dates in the Assessment Cycle:                            

March 1st / Taxable Status Date:  Deadline for filing exemption applications. Real property shall be determined according to its condition as of this date and valued as of Valuation Date.

May 1st / Tentative Assessment Roll:  Available for public review online and in the Assessor’s Office.

4th Tuesday in May / Grievance Day:  Board of Assessment Review meets to hear all properly filed complaints

July 1 /    Final Assessment Roll Filed: The assessed value for each property on the final roll is used for tax purposed for the next year. ========================================               

Questions about your assessment or your exemptions: First step please see me. Feel free to stop in my office to discuss your questions or concerns. If I am unavailable, an appointment will be scheduled for a time that is mutually convenient. If you receive a letter, form, or questionnaire in the mail about your assessment, exemptions, or deed, and you have concerns; please give me a call or bring the form to confirm it came from my office.

2018 GRIEVANCE DAY: May 22, 2018 2:00 PM – 4:00 PM and 6:00 PM – 8:00 PM Location:  Conference Room (Located in the Basement, Port Jervis Muncipal Building). May 22, 2018 is the last day for filing a 2018 Assessment Grievance complaint. Where a complaint is filed within three (3) business days preceding such hearing, the Board of Assessment Review shall grant the Assessor’s request for an adjournment to permit the Assessor to prepare a response to the complaint. Instructions and Complaint on Real Property Assessment Form are on the bottom of this page.

RP-524 Grievance Instruction Sheet (click here for link)

RP-524 Grievance Complaint Form (click here for link)

Announcement of Local Local Law 14-2017 

Local Law 14-2017 Income and Expense Law for Grievances

Income and Expense forms for Local Law 14-2017                 

Non-Homestead / Commercial  Grievances are subject to the City’s Local Law No. 14 of the year 2017, entitled “Income and Expense Statements.”  Accordingly, the petitioner (or petitioner’s representative) is required to submit to the Assessor’s Office not later than seven (7) days after filing a grievance copies of the most recent income and expense statements as per the terms and conditions outlined in the attached Local Law.

For 2018 complaints on assessment annual income and expenses for calendar year 2016 are required. 

It is EXTREMELY IMPORTANT to note that in the event that an income and expense statement is not filed a penalty of three percent (3%) of the assessed value will be levied against the property. 

It is mandatory that the submission of the income and expense statements must be in the City of Port Jervis Assessor’s format (see link above) and should be supplemented by profit and loss statements and/or audited financial statements prepared by an accountant.

The parcel ID must be noted on all forms.  In addition, the following statement must be included in the documentation submitted and must be signed by the owner or the owner’s authorized representative:

I DO HEREBY DECLARE UNDER PENALTIES OF FALSE STATEMENTS THAT THE FOREGOING INFORMATION, ACCORDING TO THE BEST OF MY KNOWLEGDE, REMEMBRANCE AND BELIEF, IS A COMPLETE AND TRUE STATEMENT OF ALL THE INCOME AND EXPENSES ATTRIBUTABLE TO THE ABOVE IDENTIFIED PROPERTY.  (NYS Penal Law Article 175)

As long as the City’s annual and income expense report is being submitted, the above certification is already on the form.

NOTE:  The information filed and furnished will remain confidential and not open to the public inspection (NYS Office of Real Property Services Opinion of Counsel SBRPS No. 10-17).

Hours Of Operation: 8:30-4:30 for processing paperwork
Description: The primary responsibility of the Assessment Office is to maintain equitable assessments and authorize property tax exemptions.
Contact Person: Teresa Spradling
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